NURS FPX 6412 Assessment 2 Presentation to the Organization

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Capella university

NURS-FPX 6412 Analysis of Clinical Information Systems and Application to Nursing Practice

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Date

Executive Summary

This document presents an overview of the current informatics infrastructure in a healthcare organization and provides recommendations for implementing an Electronic Health Record (EHR) system. It highlights the existing roles within the informatics structure, identifies limitations in the current paper-based information system, and proposes a transition plan aimed at enhancing patient safety and healthcare outcomes. The proposed recommendations emphasize collaboration among stakeholders, investment in resources, structured planning, and comprehensive staff training. A shift toward digital health records is expected to improve care quality, streamline workflows, and reduce operational costs, aligning with modern healthcare demands.

Present Informatics Structure in the Health Organization

The healthcare organization’s present informatics framework operates through the collective efforts of multiple key departments and personnel. These include an Information Officer, an Information Technology (IT) department, a Data Analytics team, organizational Administration, and Nursing Informatics specialists. Each role is instrumental in maintaining the efficiency and security of information systems within the organization.

The Information Officer is tasked with overseeing IT operations and shaping informatics-related policies. The IT department is responsible for managing hardware, software systems, and safeguarding sensitive health data. The Data Analytics team collects, organizes, and evaluates patient and operational data to support clinical and administrative decisions. The Administration ensures optimal allocation of financial and human resources, promoting efficient healthcare processes and improved patient outcomes. Finally, Nursing Informatics staff oversee the maintenance and regulation of medical record systems, ensuring compliance with healthcare privacy standards.

The table below summarizes the current roles within the organization’s informatics structure:

Role	Primary Responsibility
Information Officer	Oversees IT strategy and informatics policies
IT Department	Manages technological systems and data security
Data Analytics Team	Collects, organizes, and analyzes healthcare data
Administration	Allocates financial/human resources and streamlines processes
Nursing Informatics Staff	Maintains medical record systems and ensures privacy compliance

Recommendations for Electronic Health Record System Implementation

Implementing an EHR system within a healthcare organization necessitates seamless coordination among stakeholders and informatics professionals. To ensure a successful transition, it is recommended that the informatics team comprise individuals skilled in data management, cybersecurity, and system configuration. Additionally, appointing project champions from among medical staff, departmental heads, IT experts, and administrative leaders can foster engagement and facilitate the change process.

Essential factors for effective EHR implementation include securing adequate financial and human resources, devising a detailed implementation plan, and fostering open communication regarding project goals. Continuous education and hands-on training are critical for enhancing staff familiarity with the new system while ensuring adherence to data privacy laws. Regular progress reviews and addressing unforeseen challenges promptly can contribute to smooth integration and long-term system sustainability (Ali et al., 2023).

Present Information System and Suggested Change

Currently, the organization relies on a traditional paper-based medical record system. While this system is cost-effective, easy to operate, and free from cybersecurity risks, it demands significant manual effort. Moreover, it can delay access to patient records and increase the burden on healthcare staff. Although effective for certain quality control procedures (Vuokko et al., 2019), the paper-based approach has several limitations.

Challenges include restricted data accessibility, heightened potential for record loss, and inefficient workflow management (Miandoab et al., 2023). Consequently, stakeholders have advocated for adopting a digital EHR system. Modern EHR solutions offer streamlined processes, reduced administrative workload, enhanced data security, and better clinical coordination (Kataria & Ravindran, 2020). Financially, EHR adoption is associated with decreased costs for both the organization and its patients (Lewkowicz et al., 2020).

The evaluation criteria for selecting and implementing an EHR system should focus on its alignment with organizational goals, user-friendliness, resource allocation, and training needs. The plan should prioritize system usability, compliance with allocated budgets, and the capacity to meet organizational healthcare objectives.

Improving Patients’ Safety and Healthcare Outcomes

Transitioning to an EHR system is anticipated to significantly improve patient safety and healthcare outcomes. Enhanced record reliability, instant access to medical histories, and improved care coordination are among the primary benefits. Digital records help reduce documentation errors, streamline information sharing, and support real-time clinical decisions through Clinical Decision Support Systems (CDSS), which are instrumental in minimizing medical mistakes (Lewkowicz et al., 2020).

An integrated EHR system facilitates efficient collaboration among healthcare providers, ensuring that patient care is continuous and well-informed. Furthermore, CDSS capabilities within EHRs assist clinicians in making evidence-based decisions, reducing the likelihood of errors and promoting better patient health outcomes (Zhao et al., 2023). Overall, the adoption of a comprehensive digital health record system can reshape clinical workflows, contributing to safer, higher-quality patient care.

References

Ali, S. K., Khan, H., Shah, J., & Nadeem Ahmed, K. (2023). An electronic health record system implementation in a resource limited country—lessons learned. Digital Health, 9, 20552076231203660. https://doi.org/10.1177/20552076231203660

Kataria, S., & Ravindran, V. (2020). Electronic health records: A critical appraisal of strengths and limitations. Journal of the Royal College of Physicians of Edinburgh, 50(3), 262–268. https://doi.org/10.4997/jrcpe.2020.309

NURS FPX 6412 Assessment 2 Presentation to the Organization

Lewkowicz, D., Wohlbrandt, A., & Boettinger, E. (2020). Economic impact of clinical decision support interventions based on electronic health records. BioMed Central Health Services Research, 20(1), 1–12. https://doi.org/10.1186/s12913-020-05688-3

Miandoab, T. A., Samad-Soltani, T., Jodati, A., & Rezaei-Hachesu, P. (2023). Interoperability of heterogeneous health information systems: A systematic literature review. BioMed Central Medical Informatics and Decision Making, 23(1), 18. https://doi.org/10.1186/s12911-023-02115-5

Vuokko, R., Mäkelä-Bengs, P., Hyppönen, H., Lindqvist, M., Doupi, P., Zandieh, S., & Savage, E. (2019). Impact of electronic versus paper-based recording before EHR implementation on health care professionals’ perceptions of EHR use, data quality, and data reuse. Applied Clinical Informatics, 10(02), 199–209. https://doi.org/10.1055/s-0039-1681054

Zhao, C., Liang, N., Zhang, H., Li, H., Yang, Y., Zong, X., Chen, Y., Wang, Y., & Shi, N. (2023). Harnessing the power of clinical decision support systems: Challenges and opportunities. Open Heart, 10(2), e002432–e002432. https://doi.org/10.1136/openhrt-2023-002432

NURS FPX 6412 Assessment 2 Presentation to the Organization